Privacy Policy
PRIVACY NOTICE
Last updated December 30, 2022
This privacy notice for
Hatch Community Events UG (
- Visit our website
at https://www.hatchconference.com , or any website of ours that links to this privacy notice
- Engage with us in
other related ways, including any sales, marketing, or events
Questions or concerns? Reading this privacy notice
will help you understand your privacy rights and choices. If you do not agree with our policies and
practices, please do not use our Services. If you still have any questions or concerns, please contact us
at team@hatch.berlin .
SUMMARY
OF KEY POINTS
This
summary provides key points from our privacy notice, but you can find out more details about any of
these topics by clicking the link following each key point or by using our table of contents below to
find the section you are looking for. You can also click here to go directly to our table of
contents.
What
personal information do we process? When you visit, use, or navigate our Services, we may process
personal information depending on how you interact with Hatch Community Events UG
Do we
process any sensitive personal information?
Do we
receive any information from third parties?
How do
we process your information? We process your information to provide, improve, and administer our
Services, communicate with you, for security and fraud prevention, and to comply with law. We may also
process your information for other purposes with your consent. We process your information only when we have
a valid legal reason to do so. Click here to learn more.
In what
situations and with which
What are
your rights? Depending on where you are located geographically, the applicable privacy law may
mean you have certain rights regarding your personal information. Click here to learn more.
How do
you exercise your rights? The easiest way to exercise your rights is by filling out our data
subject request form available
Want to learn
more about what Hatch Community Events UG
TABLE OF CONTENTS
1. WHAT INFORMATION DO WE
COLLECT?
Personal information you disclose to
us
In
Short: We collect personal information
that you provide to us.
We collect personal
information that you voluntarily provide to us when you
Personal
Information Provided by You. The personal information that we collect depends on the context of
your interactions with us and the Services, the choices you make, and the products and features you use.
The personal information we collect may include the following:
-
names
-
phone numbers
-
email addresses
-
mailing addresses
-
job titles
-
usernames
-
passwords
-
contact preferences
-
contact or authentication data
-
billing addresses
-
debit/credit card numbers
Sensitive Information.
Payment
Data. We may collect data necessary to process your payment if you make purchases, such as your
payment instrument number, and the security code associated with your payment instrument. All payment data
is stored byStripe
https://stripe.com/en-gb-de/privacy
Social Media
Login Data. We may provide you with the option to register with us using your existing
social media account details, like your Facebook, Twitter, or other social media account. If you choose to
register in this way, we will collect the information described in the section called
All personal
information that you provide to us must be true, complete, and accurate, and you must notify us of any
changes to such personal information.
Information automatically collected
In
Short: Some information — such as your
Internet Protocol (IP) address and/or browser and device characteristics — is collected
automatically when you visit our Services.
We automatically
collect certain information when you visit, use, or navigate the Services. This information does not
reveal your specific identity (like your name or contact information) but may include device and usage
information, such as your IP address, browser and device characteristics, operating system, language
preferences, referring URLs, device name, country, location, information about how and when you use our
Services, and other technical information. This information is primarily needed to maintain the security
and operation of our Services, and for our internal analytics and reporting purposes.
Like many businesses,
we also collect information through cookies and similar technologies.
The information we
collect includes:
- Log and Usage
Data. Log and usage data is service-related, diagnostic, usage, and performance information our
servers automatically collect when you access or use our Services and which we record in log files.
Depending on how you interact with us, this log data may include your IP address, device information,
browser type, and settings and information about your activity in the Services (such as the date/time stamps associated with your usage, pages
and files viewed, searches, and other actions you take such as which features you use), device event
information (such as system activity, error reports (sometimes called
), and hardware settings).
- Device Data.
We collect device data such as information about your computer, phone, tablet, or other device you use
to access the Services. Depending on the device used, this device data may include information such as
your IP address (or proxy server), device and application identification numbers, location, browser
type, hardware model, Internet service provider and/or mobile carrier, operating system, and system
configuration information.
- Location
Data. We collect location data such as information about your device's location, which can be
either precise or imprecise. How much information we collect depends on the type and settings of the
device you use to access the Services. For example, we may use GPS and other technologies to collect
geolocation data that tells us your current location (based on your IP address). You can opt out of
allowing us to collect this information either by refusing access to the information or by disabling
your Location setting on your device. However, if you choose to opt out, you may not be able to use
certain aspects of the Services.
2. HOW DO WE PROCESS YOUR
INFORMATION?
In
Short: We process your information to provide, improve, and administer
our Services, communicate with you, for security and fraud prevention, and to comply with law.
We may also process your information for other purposes with your
consent.
We process your
personal information for a variety of reasons, depending on how you interact with our Services,
including:
- To facilitate
account creation and authentication and otherwise manage user accounts. We may process
your information so you can create and log in to your account, as well as keep your account in working
order.
- To deliver
and facilitate delivery of services to the user. We may process your information to
provide you with the requested service.
- To
respond to user inquiries/offer support to users. We may process your information to
respond to your inquiries and solve any potential issues you might have with the requested service.
- To send
administrative information to you. We may process your information to send you
details about our products and services, changes to our terms and policies, and other similar
information.
- To
fulfill and manage your orders. We may process your information to fulfill
- To enable
user-to-user communications. We may process your information if you choose to
use any of our offerings that allow for communication with another user.
- To save or protect an individual's
vital interest. We may process your information when
necessary to save or protect an individual’s vital interest, such as
to prevent harm.
3. WHAT
LEGAL BASES DO WE RELY ON TO PROCESS YOUR
INFORMATION?
In Short: We only
process your personal information when we believe it is necessary and
we have a valid legal reason (i.e.
The General Data Protection Regulation
(GDPR) and UK GDPR require us to explain the valid legal bases we rely
on in order to process your personal information. As such, we may rely
on the following legal bases to process your personal
information:
- Consent. We may
process your information if you have given us permission (i.e.
, consent) to use your personal information for a specific purpose. You can withdraw your consent at any time. Click here to learn more.
- Performance of a Contract.
We may process your personal information when we believe it is
necessary to
fulfill our contractual obligations to you, including providing our Services or at your request prior to entering into a contract with you.
- Legal Obligations. We may
process your information where we believe it is necessary for
compliance with our legal obligations, such as to cooperate with a law
enforcement body or regulatory agency, exercise or defend our legal
rights, or disclose your information as evidence in litigation in
which we are involved.
- Vital Interests. We may
process your information where we believe it is necessary to protect
your vital interests or the vital interests of a third party, such as
situations involving potential threats to the safety of any
person.
In
Short: We may share information in specific
situations described in this section and/or with the following
Vendors, Consultants, and Other
Third-Party Service Providers. We may share your data with
third-party vendors, service providers, contractors, or agents (
organization
-
Sponsors
We
- Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
- Affiliates. We
may share your information with our affiliates, in which case we
will require those affiliates to
honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.
- Business Partners. We may
share your information with our business partners to offer you
certain products, services, or promotions.
In
Short: We may use cookies and other
tracking technologies to collect and store your
information.
We may use cookies and similar
tracking technologies (like web beacons and pixels) to access or
store information. Specific information about how we use such
technologies and how you can refuse certain cookies is set out
in our Cookie Notice
In
Short: If you choose to register or
log in to our Services using a social media account, we may
have access to certain information about
you.
Our Services offer you the ability
to register and log in using your third-party social media
account details (like your Facebook or Twitter logins). Where
you choose to do this, we will receive certain profile
information about you from your social media provider. The
profile information we receive may vary depending on the social
media provider concerned, but will often include your name,
email address, friends list, and profile picture, as well as
other information you choose to make public on such a social
media platform.
We will use the information we
receive only for the purposes that are described in this privacy
notice or that are otherwise made clear to you on the relevant
Services. Please note that we do not control, and are not
responsible for, other uses of your personal information by your
third-party social media provider. We recommend that you review
their privacy notice to understand how they collect, use, and
share your personal information, and how you can set your
privacy preferences on their sites and apps.
7. HOW LONG DO WE KEEP
YOUR
INFORMATION?
In
Short: We keep your information for
as long as necessary to
We will only keep your personal
information for as long as it is necessary for the purposes set
out in this privacy notice, unless a longer retention period is
required or permitted by law (such as tax, accounting, or other
legal requirements).twelve (12) months past the
termination of the user's account
When we have no ongoing legitimate
business need to process your personal information, we will
either delete or
8. DO WE COLLECT
INFORMATION FROM
MINORS?
In
Short: We do not knowingly collect
data from or market to
We do not knowingly solicit data
from or market to children under 18 years of age. By using the
Services, you represent that you are at least 18 or that you are
the parent or guardian of such a minor and consent to such minor
dependent’s use of the Services. If we learn that personal
information from users less than 18 years of age has been
collected, we will deactivate the account and take reasonable
measures to promptly delete such data from our records. If you
become aware of any data we may have collected from children
under age 18, please contact us at
team@hatch.berlin
9. WHAT ARE YOUR PRIVACY
RIGHTS?
In
Short:
, you have rights that allow you greater access to and
control over your personal information.
In some regions (like
We will consider and act upon any
request in accordance with applicable data protection
laws.
If you are located in the EEA or
UK and you believe we are unlawfully processing your personal
information, you also have the right to complain to your local
data protection supervisory authority. You can find their
contact details here: https://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
If you are located in Switzerland,
the contact details for the data protection authorities are
available here: https://www.edoeb.admin.ch/edoeb/en/home.html.
Withdrawing your
consent: If we are relying on your consent to
process your personal information,
However, please note that this will
not affect the lawfulness of the processing before its withdrawal
nor,
Opting out of marketing
and promotional
communications: You
can unsubscribe from our marketing and promotional communications
at any time by
"
Account
Information
If you would at any time like to review
or change the information in your account or terminate your
account, you can:
-
Contact us using the contact information provided.
Upon your request to terminate your
account, we will deactivate or delete your account and information
from our active databases. However, we may retain some information
in our files to prevent fraud, troubleshoot problems, assist with
any investigations, enforce our legal terms and/or comply with
applicable legal requirements.
Cookies and similar
technologies: Most Web browsers are set to
accept cookies by default. If you prefer, you can usually choose
to set your browser to remove cookies and to reject cookies. If
you choose to remove cookies or reject cookies, this could
affect certain features or services of our Services. To opt out
of interest-based advertising by advertisers on our Services
visit http://www.aboutads.info/choices/.
If you have questions or comments about
your privacy rights, you may email us at
team@hatch.berlin .
10. CONTROLS FOR
DO-NOT-TRACK
FEATURES
Most web browsers and some mobile
operating systems and mobile applications include a Do-Not-Track
(
11. DO CALIFORNIA
RESIDENTS HAVE SPECIFIC PRIVACY
RIGHTS?
In
Short: Yes, if you are a resident of
California, you are granted specific rights regarding access
to your personal information.
California Civil Code Section
1798.83, also known as the
If you are under 18 years of age,
reside in California, and have a registered account with
Services, you have the right to request removal of unwanted data
that you publicly post on the Services. To request removal of
such data, please contact us using the contact information
provided below and include the email address associated with
your account and a statement that you reside in California. We
will make sure the data is not publicly displayed on the
Services, but please be aware that the data may not be
completely or comprehensively removed from all our systems (e.g.
CCPA Privacy
Notice
The California Code of
Regulations defines a
"resident"
as:
(1) every individual who is in the
State of California for other than a temporary or transitory
purpose and
(2) every individual who is
domiciled in the State of California who is outside the State of
California for a temporary or transitory
purpose
All other individuals are defined
as
If this definition of
What categories of
personal information do we
collect?
We have collected the following
categories of personal information in the past twelve (12)
months:
| Category | Examples | Collected |
|
A.
Identifiers
|
Contact details, such as
real name, alias, postal address, telephone or mobile
contact number, unique personal identifier, online
identifier, Internet Protocol address, email address,
and account name
|
|
|
B. Personal information
categories listed in the California Customer Records
statute
|
Name, contact information,
education, employment, employment history, and financial
information
|
|
|
C. Protected
classification characteristics under California or
federal law
|
Gender and date of
birth
|
|
|
D. Commercial
information
|
Transaction information,
purchase history, financial details, and payment
information
|
|
|
E. Biometric
information
|
Fingerprints and
voiceprints
|
|
|
F. Internet or other
similar network activity
|
Browsing history, search
history, online
|
|
|
G. Geolocation
data
|
Device
location
|
|
|
H. Audio, electronic,
visual, thermal, olfactory, or similar
information
|
Images and audio, video or
call recordings created in connection with our business
activities
|
|
|
I. Professional or
employment-related information
|
Business contact details
in order to provide you our Services at a business level
or job title, work history, and professional
qualifications if you apply for a job with
us
|
|
|
J. Education
Information
|
Student records and
directory information
|
|
|
K. Inferences drawn from
other personal information
|
Inferences drawn from any
of the collected personal information listed above to
create a profile or summary about, for example, an
individual’s preferences and
characteristics
|
|
We may also collect other personal
information outside of these categories through instances where
you interact with us in person, online, or by phone or mail in
the context of:
- Receiving help through our
customer support channels;
- Participation in customer
surveys or contests; and
- Facilitation in the delivery of
our Services and to respond to your inquiries.
How do we use and share
your personal information?
- Targeting cookies/Marketing
cookies
- Social media cookies
- Beacons/Pixels/Tags
You may contact us
team@hatch.berlin ,
If you are using an
Will your information
be shared with anyone else?
We may disclose your personal
information with our service providers pursuant to a written
contract between us and each service provider. Each service
provider is a for-profit entity that processes the
information on our behalf.
We will share participant information only with other participants (ticketholders) to enable networking opportunities. Data like names, companies, linkedin photo (when provided), city, among other publicly available data will be featured in our networking tools. Participants can request deletion or edit their own information out of the platform if wanted.
We may use your personal
information for our own business purposes, such as for
undertaking internal research for technological development
and demonstration. This is not considered to be
- Category H. Audio,
electronic, visual, and similar information, such as
images and audio, video, or call recordings created
in connection with our business activities.
- Category I.
Professional or employment-related information, such
as business contact details in order to provide you
our Services at a business level or job title, work
history, and professional qualifications if you
apply for a job with us.
The categories of
third parties to whom we disclosed personal
information for a business or commercial purpose
can be found under
"
WHEN AND WITH WHOM DO WE
SHARE YOUR PERSONAL INFORMATION?
"
.
Your
rights with respect to your personal
data
Right to
request deletion of the data — Request to
delete
You can ask for
the deletion of your personal information. If
you ask us to delete your personal information,
we will respect your request and delete your
personal information, subject to certain
exceptions provided by law, such as (but not
limited to) the exercise by another consumer of
his or her right to free speech, our compliance
requirements resulting from a legal obligation,
or any processing that may be required to
protect against illegal
activities.
Right to be
informed — Request to
know
Depending on the
circumstances, you have a right to know:
- whether we
collect and use your personal
information;
- the categories
of personal information that we collect;
- the purposes for
which the collected personal information is
used;
- whether we sell
your personal information to third
parties;
- the categories
of personal information that we sold or
disclosed for a business purpose;
- the categories
of third parties to whom the personal
information was sold or disclosed for a
business purpose; and
- the business or
commercial purpose for collecting or selling
personal information.
In accordance with
applicable law, we are not obligated to provide
or delete consumer information that is
de-identified in response to a consumer request
or to re-identify individual data to verify a
consumer request.
Right to
Non-Discrimination for the Exercise of a
Consumer’s Privacy
Rights
We will not
discriminate against you if you exercise your
privacy rights.
Verification
process
Upon receiving
your request, we will need to verify your
identity to determine you are the same person
about whom we have the information in our
system. These verification efforts require us to
ask you to provide information so that we can
match it with information you have previously
provided us. For instance, depending on the type
of request you submit, we may ask you to provide
certain information so that we can match the
information you provide with the information we
already have on file, or we may contact you
through a communication method (e.g.
We will only use
personal information provided in your request to
verify your identity or authority to make the
request. To the extent possible, we will avoid
requesting additional information from you for
the purposes of verification. However, if we
cannot verify your identity from the information
already maintained by us, we may request that
you provide additional information for the
purposes of verifying your identity and for
security or fraud-prevention purposes. We will
delete such additionally provided information as
soon as we finish verifying
you.
Other privacy
rights
- You may object
to the processing of your personal
information.
- You may request
correction of your personal data if it is
incorrect or no longer relevant, or ask to
restrict the processing of the
information.
- You can
designate an
agent to make a request under the CCPA on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with the CCPA.
- You may request
to opt out from future selling of your
personal information to third parties. Upon
receiving an opt-out request, we will act upon
the request as soon as feasibly possible, but
no later than fifteen (15) days from the date
of the request submission.
To exercise these
rights, you can contact us
team@hatch.berlin ,
or by referring to the
contact details at the bottom of this document. If
you have a complaint about how we handle your data,
we would like to hear from you.
12. DO WE
MAKE UPDATES TO THIS
NOTICE?
In
Short: Yes, we will update
this notice as necessary to stay compliant
with relevant laws.
We may update this
privacy notice from time to time. The updated
version will be indicated by an updated
13. HOW
CAN YOU CONTACT US ABOUT THIS
NOTICE?
If you have
questions or comments about this notice, you may
team@hatch.berlin
or by
post
to:
14. HOW
CAN YOU REVIEW, UPDATE, OR DELETE THE
DATA WE COLLECT FROM
YOU?
This privacy policy was created using Termly's Privacy
Policy Generator.